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1.1

The Club shall be called ‘Crowthorne Archers’, hereafter to be referred to as ‘the Club’ and shall be affiliated to the Berkshire Archery Association, Southern Counties Archery Association, Grand National Archery Society and the Association for Archery in Schools.

1.2

The Club incorporates Crowthorne Junior Archers, which body exists only for the purposes of affiliation to appropriate organisations but otherwise has no existence separate from the Club.

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2.1

To foster and promote the sport of archery at all levels, ages and abilities providing opportunities for recreation and competition.

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3.1

Membership is open to all who; a) demonstrate responsible behaviour; b) comply with the rules and policies of the club.

3.2

There shall be 8 classes of membership available. These are:

The term ‘Full Member’ shall refer to those who pay their GNAS affiliations through the club.

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4.1

The Officers of the Club shall be as follows:

4.1.9 Coaching Organiser

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5.1

All Officers shall be elected at the Annual General Meeting of the Club, from, and by, the Members of the Club.

5.2

All Officers are elected for a period of one year, but may be re-elected to the same office or another office in succeeding years.

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6.1

The affairs of the Club shall be controlled by a General Committee comprised of the Officers of the Club elected from, and by, the Full Members of the Club. The General Committee shall meet at agreed intervals and not less than four times per year. Minutes of meetings shall be kept and a quorum of 4 officers shall be required.

6.2

The duties of the General Committee shall be:

6.2.4 To make decisions on the basis of a simple majority vote. In case of equal votes, the Chairperson shall be entitled to an additional casting vote.

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7.1

The Annual General Meeting of the Club shall be held not later than the end of November each year. 21 days clear notice shall be given to Members of the Annual General Meeting by circulating a copy of the notice to every member. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 7 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 14 days before the meeting.

7.2

The business of the Annual General Meeting shall be to:

NOTE: The agenda could provide for "Any Other Business", but Members should be encouraged to refer other items to the General Committee and give the required notice for important Annual General Meeting business.

7.3

Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than 20% of the Full Members of the Club. At least 21 days notice of the meeting shall be given.

7.4

Nominations of candidates for election of Officers shall be made to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member. If no nominations are received in advance, nominations may be made at the meeting.

7.5

At all General Meetings, the chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Club or by Full Members attending the meeting.

7.6

Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In event of equal votes, the Chairperson shall be entitled to an additional casting vote.

7.7

A quorum for a General Meeting shall be 20% of Full Members of the Club.

7.8

Each Full Member of the Club shall be entitled to one vote at General Meetings.

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8.1

Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that the quorum of 20% Full membership has been achieved.

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9.1

If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

9.2

If at that Special General Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.

9.3

After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given or transferred to some other voluntary organisation having objectives similar to those of the Club.